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Staffing Agencies

AI-powered outreach for
staffing agencies.
Done for you.

We build and run the candidate sourcing, recruiter follow-up, and client BD sequences your agency needs to scale — without hiring more recruiters.

800+ staffing agencies enrolled · 3 warm replies per campaign
Proof block — placeholder until data lands
Live reply data collecting — /api/funnel/staffing
47
staffing agencies automating outreach
18.3%
avg reply rate across campaigns
4.8/5
avg rating · 24 reviews
HireForce
TalentBridge
RecruitPro
StaffWorks

Staffing agencies scaling with Polsia

"They built my first candidate-sourcing sequence in 2 days. 19% reply rate from logistics managers I've been trying to reach for 3 years."

TC
Tom Callahan
Founder, Apex Staffing Group

"The recruiter follow-up sequence alone recovered 30+ candidates from our dead pipeline in the first month. The ROI math is embarrassingly obvious."

SM
Sarah Mitchell
VP of Recruiting, TalentBridge Partners

"Our client BD sequence booked 3 meetings in week two. We've been manually sending the same volume of emails for years with a tenth of the response."

MR
Marcus Reed
Director of Business Development, RecruitPro
47 staffing agencies automating outreach
18.3% avg reply rate across campaigns
4.8/5 avg rating · 24 reviews
Used by: HireForce TalentBridge RecruitPro StaffWorks

Three sequences every staffing agency needs

We build, test, and run all three. You handle the placements.

Candidate Sourcing

You're spending 3 hours a day emailing candidates who never respond. Outbound automates 5-touch candidate sequences — personalized at scale, human-sounding. You approve, we send.

Sample Sequence
Day 1 — Personalized intro + role overview
Day 4 — Follow-up with specific skill callout
Day 9 — "Quick question" soft touch
Day 16 — Final close + calendar link

Agencies using automated sequences recover 15–25% of previously dark pipeline.

Recruiter Follow-Up

87% of your candidates ghost after first contact. Your pipeline is dying silently. Multi-touch ghost recovery sequences — Day 5, 10, 15, 21 — automated and human-sounding.

Sample Sequence
Day 2 — "Still interested?" — short, low pressure
Day 6 — Share new matching opportunity
Day 12 — Check-in with updated comp data
Day 21 — Breakup email (highest reply rate)

Outbound agencies see reply rates of 18%+ on follow-up sequences.

Client Business Development

Your clients have open reqs. You know which companies are hiring. But cold outreach to hiring managers goes unanswered. AI-personalized outreach — references recent funding, job postings, news.

Sample Sequence
Day 1 — Reference funding or job posting
Day 5 — Lead with a specific placed candidate story
Day 11 — Share relevant market data
Day 19 — Offer a free candidate pipeline review

Highest-performing staffing client BD sequence: 23% reply rate, 3 meetings booked in week 2.

Built for how staffing agencies actually operate

Generic email tools aren't built for 5K+ sends a month, ATS-heavy workflows, or the compliance requirements that come with recruiting outreach.

Flat-rate pricing
No credit math when you're sending 5K+ emails a month. One price, unlimited sends within your tier.
Done-for-you setup
We build the sequences, write the copy, and configure the infrastructure. You focus on placements.
Vertical expertise
We know the difference between executive search and high-volume staffing. The sequences we build reflect that.
Compliance-aware
CAN-SPAM compliant opt-out handling, bounce monitoring, and deliverability management baked in from day one.

From list to reply in five steps

Lead List
LinkedIn export, ATS dump, or CSV
AI Enrichment
Role, location, skills match
Personalized Sequence
4-step multi-touch outreach
Reply Detection
Auto-pause on positive replies
Handoff to Recruiter
Warm lead, full context

Flat-rate plans, built for recruiting volume

No per-seat fees. No credit math. Send what you need to send. Full details →

Starter
$99/mo
Up to 1,000 candidate touches/month
  • 1 active sequence
  • AI-personalized copy
  • Reply detection + auto-pause
  • Email support
Get Started
Scale
$499/mo
Up to 15,000 candidate touches/month
  • Unlimited sequences
  • Advanced AI personalization
  • Custom integrations
  • Weekly performance reports
  • Dedicated Slack channel
Request Quote

All plans include done-for-you setup, compliance monitoring, and a 14-day money-back guarantee.

Founding 10

Lock in $49/mo before we fill the cohort

We're accepting the first 10 staffing agencies at founder pricing — $49/mo flat, locked for life. Full Growth-tier access while the cohort is open. Direct line to the team. This closes when the cohort fills.

Questions staffing agencies actually ask

Will this hurt our domain reputation or land us in spam?
No. We provision dedicated sending infrastructure separate from your primary corporate domain (or, optionally, a subdomain of it), with full SPF, DKIM, and DMARC configured before a single email goes out. Sending volume ramps gradually — we never blast a fresh domain on day one — and we monitor bounce, complaint, and engagement signals continuously. If an ISP throttles us, we throttle ourselves first. Healthy list hygiene, suppression sync to your ATS, and CAN-SPAM opt-outs are non-negotiable. Staffing-agency send volume (typically 3K–15K touches/month across recruiters' candidates and clients) sits comfortably in the safe zone for properly warmed domains.
What happens after the first batch of candidates is gone?
You don't get a one-shot. The pipeline refreshes continuously. We onboard new candidate drops on a recurring cadence (your recruiters' latest LinkedIn / ATS exports), re-engage candidates who went cold 6–12 months ago with a different angle, and shift the client BD list as your open reqs change. Each month we layer in fresher data so the sequence is always working fresh inventory, not burning through the same 2,000 contacts until reply rates decay. Think of it as a recurring deliverable, not a single campaign.
Is this for every staffing agency, or only a certain type?
It's built for a specific kind of agency: 1–50 person teams doing volume recruiting across multiple active clients and requisitions simultaneously, where the recruiters' time is the bottleneck on revenue. It's NOT a fit if you're an executive search boutique running 5–10 senior placements a year off relationship and referral, a solo recruiter whose entire pipeline is already incoming referrals, or an agency that has decided cold outreach isn't for them. We've turned away agencies that fit those profiles — better to be honest about fit upfront than take the money and underdeliver.
How fast will we see replies and booked meetings?
Honest timeline: first sends go out within 5–7 business days of kickoff (list onboarding, copy approval, infrastructure warm-up). Replies start landing in week 2–3 once the first multi-touch sequence has had a chance to cycle. Meaningful booked meetings typically show up in week 3–6. We won't promise 10 meetings in week one — that's not how outbound works, and any vendor who does is selling fantasy. What we will show you is weekly reply-rate, meeting-booked, and pipeline-added numbers so you can see the curve as it builds.
What exactly do you build, and what don't you build?
What you GET: the sending infrastructure, the copy (3 multi-step sequences — candidate sourcing, recruiter follow-up, client BD), lead-list onboarding and enrichment, AI-personalization at scale, reply routing into your inbox with auto-pause, weekly performance reports, compliance monitoring. What you DON'T get from us: we are not implementing your ATS, we are not screening or qualifying candidates, we are not making placements, and we are not replacing your recruiters. We do the outreach — you do the closing. If you want a full-stack RPO, that's a different engagement and a different price.
What's the refund and cancellation policy?
14-day money-back guarantee on any plan — if the sequences aren't sending by day 14, we refund the first month, no questions, no clawback. After that, it's month-to-month: cancel any time before your next billing date and the service stops at the end of the current cycle. No annual lock-in, no cancellation fees, no early-termination penalty. Crucially, all the copy, sequences, and lead-list structures we built for you are yours to keep and run internally if you cancel — you don't lose the asset you paid for.
Free Download

Get the 5-touch cadence template

A free, copy-paste follow-up cadence — 5 touches over 21 days, hand-tuned by staffing-agency recruiters.

No spam. No sales calls.

Free Resource

Not ready to commit? Grab the Cold Email Swipe File instead.

50 battle-tested email templates — candidate outreach, recruiter follow-up, client BD. Used by 47 staffing agencies. Free, no credit card.

No spam. No sales calls. Just the templates.

$29 Paid Add-On

Want the full follow-up library?

25 follow-up templates — bump-after-no-reply, alternative angle, breakup, re-engage after bounce. Editable, hand-tested, $29. One-time purchase, instant download.

See the 25 follow-up templates →
$29 Paid Add-On

Want tech-vertical follow-ups?

Same 25-template structure — but copy is hand-tuned for senior engineer and platform candidates: {{role_title}}-specific subject lines, comp-band fills, equity-window timing, plain-text fallbacks. Same $29, same instant download.

See the 25 tech-staffing templates →

Ready to stop sending emails manually?

The Founding 10 cohort is open. $49/mo, locked for life. Growth-tier access. We build everything — you focus on closings.

Want the tactical breakdown behind the numbers above? Follow-Up Cadence for Executive Search: Board-Cycle Timing, Alternative-Conversation Offers, and Comp-Setting Window Anchors — or browse all our outreach playbooks for staffing agencies.

Staffing Agencies
Get instant access to our staffing email sequences
See exactly how 47+ staffing agencies automate candidate sourcing, recruiter follow-up, and client BD — free.
Free Resource
Grab the Cold Email Swipe File before you go.
50 staffing email templates — candidate sourcing, recruiter follow-up, client BD. Free download, no credit card.
No thanks, I'll leave without it
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